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Before the trip

  • When will I know if I am accepted to the program?

    Once the application has been successfully completed and submitted, you will receive an acceptance email within 5-7 business days.

  • Can I apply to the program without a passport?

    Yes. However, we recommend obtaining a passport as soon as possible to ensure participation in the program. Go  here to obtain a passport. You can submit your passport information through your application, or email the information to spearsabroad@okstate.edu. If the program travel dates are within six months of the expiration date on your passport, you must renew your passport. You can renew your passport  here. Our office offers a  free passport photo service for students going on our programs. You can also submit your passport material on campus.

  • How do I pay the program costs?

    Program costs charge to your bursar account. You can use any funding source within the legal use of those sources to pay for the program.

  • What is covered in the cost of the program?
    • Tuition (3 or 6 credit hours)
    • Health and Travel Insurance
    • Lodging (double or triple rooms)
    • In-Country Transportation
    • All Breakfast Meals
    • Some Group Meals
    • Entry Fees for Group Tours and Business Visits
  • Does block tuition rate apply to CAGLE programs?

    No, block tuition rate does not apply to CAGLE programs. Click here for more information about the block tuition rate.

  • How do I enroll in the course?

    Once the application has been successfully processed and you have been accepted, you will receive an email from The CAGLE office with descriptions of the course offerings. You must respond with the course of interest and we will provide an override to you for the course you chose so that you can enroll in the course through the OSU registration portal.

  • Will there be on-campus class meetings?

    Yes. The CAGLE will host a mandatory orientation and each program hosts pre-departure meetings. Once accepted, you will receive an acceptance email with information on when and where the class will meet. Meeting times are within the program descriptions.

  • Does OSU offer international travel and health insurance?

    Yes. ACE American Insurance Company provides Oklahoma State’s travel insurance. More information here.

  • Do I need to purchase additional international travel and health insurance?

    While it is not required, OSU recommends that students retain their own health insurance policy in addition to the policy provided. The OSU travel insurance policy includes 14 days of personal deviation travel outside the official study abroad program. While it is not required, a student may purchase additional travel insurance. More information here. 

During the trip

  • What do I do if I need to visit a doctor or a hospital?

    If an emergency arises in which a student must visit the doctor or a hospital, please let your faculty/staff leader know and contact our insurance provider by calling their toll-free number, 1-855-327-1469, or their direct line, 1-312-935-3542.

     

    Be aware that any insurance for time abroad is set up on reimbursement basis. For this reason, be sure you have a plan for accessing emergency funds for medical care if needed. In most locations, a credit card will suffice, assuming your credit limit is enough to be useful.

  • What do I do if my flight is canceled or delayed?

    If your flight is canceled or delayed, please discuss with the airline what options exist for the next available flight to your destination. If there are no available flights, discuss endorsements for another carrier. Notify your instructor of the delay or cancellation by reaching them through the contact information provided to you in your program handbook. In addition, you can also contact OSU’s travel assistance services, Mercer, by calling their toll-free number, 1-855-327-1469, or their direct line, 1-312-935-3542.

  • What do I do if my baggage is lost?

    If your baggage is lost, go to the airport’s baggage claim office and file a report. In addition, contact OSU’s travel assistance services, Mercer, by calling their toll-free number, 1-855-327-1469, or their direct line, 1-312-935-3542.

  • What do I do if my passport is lost or stolen?

    Report your passport lost or stolen by contacting the nearest U.S. Embassy or Consulate and let your faculty/staff leader know.

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