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Oklahoma State University

Data Requests

The CHSI Data Request Program is designed to encourage innovations in health care by providing interested researchers and innovators data from the Cerner Health Facts® database (learn more about Health Facts® here).


Innovations may encompass technologies as diverse as machine learning, information technology, decision supports systems, process modeling, data integration and reporting, social applications, and other tools aimed at solving problems in healthcare. CHSI is particularly interested in solutions aimed at the following:

Augmenting clinical care

Whether by identifying risk factors, predicting disease outcomes, reducing mistakes, or developing tools that facilitate access to healthcare or guide decision-making, CHSI is looking for ways to improve the quality of healthcare delivered.

Optimizing workflows

Given that rural clinics and hospital systems are heavily constrained from a resource perspective, CHSI is interested in techniques to better understand workflows, improve processes, and eliminate unnecessary steps and procedures.

Supporting patient health

Initiatives that aim to make health data easier to understand, simplify and clarify metrics for tracking disease, improve guidelines, or identify trends within a population are extremely important. CHSI believes that by backing information with numbers, patients, providers, and caretakers are all empowered alike to make more informed decisions.

CHSI also has several disease categories of interest. Given our mission to support rural health, we are most interested in projects focus on the following diseases

  • Diabetes and associated complications
  • Heart disease
  • Chronic obstructive pulmonary disease (COPD)
  • Obesity
  • Mental health
  • Other chronic diseases

Data Application Process

CHSI reviews applications on a monthly basis. Applications received before the 1st of the month are reviewed during that month, and a decision will be issued by the middle of the month

Data projects are evaluated on the basis of alignment with CHSI’s mission and ability to demonstrate a high level of innovation and/or creativity in addressing a healthcare problem. CHSI can provide varying levels and types of support depending on project need. Support may range from complete data cleaning and analytics support with medical guidance to raw data fulfillment only.

Data Fellowships

Applicants whose projects directly support CHSI’s mission may be awarded with a Data Fellowship. For projects with high impact to health care and strong business potential, CHSI may also provide funding to support a GRA as part of the fellowship. CHSI uses a multi-phase approach for all Data Fellowships. In Phase I, Data Fellows will receive free access to a limited set of data along with project support from CHSI for up to six months from the date of award. During this time, Data Fellows are expected to develop a working proof-of-concept of the stated idea. To be considered for further support into Phase II and beyond, projects must demonstrate solid potential to attract funding or resources that will be used to translate the proof-of-concept into an implementable solution. At the end of each phase, Data Fellows will be expected to present a short report and summary of their findings to the CHSI team. Based on slot availability, CHSI confers a limited number of data fellowships each year.

In lieu of a Data Fellowship, applicants may also opt to fund their own data fulfillment request. Funding may take on the form of financial support for a ¼-FTE graduate research assistant for data-only requests, ½-FTE graduate research assistant for requests that include data cleaning and analytics support, or an equivalent dollar amount. Funded data requests are not subject to the same Phase I time limitations as Data Fellowships.

Due to limited availability in resources, CHSI reserves the right to decline any request.

Before Applying

Prior to submitting an application, applicants are strongly encouraged to obtain a small sample of data along with supporting documentation to assist in the development of a project idea. Applicants may fill out the Sample Data & Materials Request Form to obtain this information.

To Apply

Applicants may fill out a Data Request Application Form at any time. The general timeline for application processing is summarized below:

Date (of each month) Deadline
1st Application Due
15th Applicant Notified of Decision
Last Day Applicant Response Due

Evaluation Criteria

Data requests are evaluated based on the project’s technical merit, anticipated outcome, and resource requirement. A breakdown of the specific criteria in each category is provided below.

Technical Merit – 40%

  1. Creativity and innovation of research related to data request
  2. Degree to which state-of-the-art techniques will be used
  3. Quality of research plan
  4. Probability of success of research design
  5. Capability of investigator and co-investigator(s) based on background, skills, and/or prior research experience

Anticipated Outcome – 40%

  1. Alignment of project with CHSI’s core mission to improve Native and rural American health care
  2. Ability of results to change or significantly improve health care in general
  3. How implementable or deployable solution would be in real-life health care institutions
  4. Whether findings and/or results can be used to build future strategic partnerships
  5. Grants and/or publications that would ensue from research

Resource Requirement – 20%

  1. Availability of data to support request
  2. Level and type of support required from CHSI
  3. Complexity of data request
  4. Feasibility of research

Projects that focus on the following topics are ineligible for the data request program:

  1. The de-identification of individuals within the data
  2. The de-identification of hospitals and hospital systems within the data

Important Note

The principal investigator and co-investigator(s) are defined as the individual(s) who a) submit the data request application and b) are primarily responsible for the execution of the research or work associated with the data request. If the original principal investigator ceases to operate as the head of the project at any time during the fellowship period, then CHSI reserves the right to terminate the fellowship. Students are not eligible to serve as PI, and must have an academic advisor oversee their project as the project PI.

Any principal investigator who fails to complete or adhere to the legal requirements governing data access is ineligible for the data request program.