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Oklahoma State University
center for executive and professional development

Spears School of Business at Oklahoma State University

Introductory Tribal Financial and Accounting Certificate

Tribal Finance and Accounting

May 21-24, 2019

The OSU Introductory Tribal Finance and Accounting Institute (52 total hours) consists of:

  • Two certificate programs to be completed in a 2 year time frame:
    • Introductory Tribal Finance and Accounting Certificate Program
      • 3 ½ day program (28 hours)
      • Gain knowledge and experience to help you become a more effective tribal finance/accounting professional and leader
      • Interact with and learn from other tribal finance/accounting professionals throughout the state and beyond
    • Tribal Leadership Certificate Program
      • 4 days (6 topics or 24 hours)
      • Gain a deeper understanding of issues affecting organizations with a goal of ultimately becoming more effective in the workplace and driving progress in your career

Enroll Now

Tribal Finance and Accounting Institute

View Brochure

For more information:

405-744-5208

cepd@okstate.edu

For those who graduate from the Introductory Tribal Finance and Accounting Institute, you may wish to take seminars for further advancement and register in the Intermediate Tribal Finance and Accounting Academy.

OSU Tribal Finance and Accounting Institute/Academy Options (in order):

  • Introductory Tribal Finance and Accounting Institute
  • Intermediate Tribal Finance and Accounting Academy

Tuesday, May 21

Time Event Hours Theme CPE
7:30 - 8:00 a.m. Registration 0.5    
8:00 - 8:30 a.m.

Program Welcome

Rachel Domnick, CPA, Instructor of Professional Practice, School of Accounting, Oklahoma State University, Stillwater, OK

0.5    
8:30 - 10:15 a.m.

Introduction to Federal Indian Law

Alison Grigonis, Senior Attorney, Dorsey & Whitney, LLP, Costa Mesa, CA

1.75 Introduction to Tribal Law Technical, Business Law
10:15 - 10:30 a.m. Break      
10:30 - 12:00 p.m.

Oklahoma Legal Distinctions

Les Wesberry, Attorney, Burrage Law Firm, Durant, OK

1.5 Introduction to Tribal Law Technical, Business Law
12:00 - 12:45 p.m. Lunch      
12:45 - 2:15 p.m.

Introduction to Tribal Government Accounting & Finance

Joel Haaser, Managing Director, BKD CPAs & Advisors, Tulsa, OK

1.5 Introduction to Tribal Finance and Accounting Technical, Accounting (Governmental)
2:15 - 3:15 p.m.

Best Administrative Grant Practices from Tribes

James Nichols, Senior Attorney, Dorsey & Whitney, LLP, Costa Mesa, CA

1 Grants and Compliance Technical, Accounting
3:15 - 3:30 p.m.

Break

     
3:30 - 5:30 p.m.

Internal Controls & Compliance, Fraud Protection

Joel Haaser, Managing Director, BKD CPAs & Advisors, Tulsa, OK

2 Safeguarding the Tribe Technical, Accounting
7:30 - 10:00 p.m. Hospitality Suite--Atherton Hotel      

Wednesday, May 22

Time Event Hours Theme CPE
8:00 - 10:00 a.m.

Overview of Government Accounting

Michael Madsen, Senior Manager, BKD CPAs & Advisors, Tulsa, OK

2 Introduction to Tribal Finance and Accounting Technical, Accounting (Governmental)
10:00 - 10:15 a.m. Break      
10:15 a.m. - 12:15 p.m.

Auditing Processes and Regulations/Preparing for an Audit

Patty Wetz, CPA, Senior Manager, Baker Tilley Virchow Krause, LLP, Austin, TX

2 Safeguarding the Tribe Technical, Auditing
12:15 - 1:15 p.m. Lunch      
1:15 - 3:45 p.m.

Importance of Finance and Overview of Tribal Financial Statements

Patty Wetz, CPA, Senior Manager, Baker Tilley Virchow Krause, LLP, Austin, TX

2.5 Introduction to Tribal Finance and Accounting Technical, Finance
3:45 - 4:00 p.m. Break      
4:00 - 5:00 p.m.

Effective Record Keeping at Your Tribe

Corrine Wilson, CPA, Principal, REDW, Phoenix, AZ

1 Grants and Compliance Technical, Accounting
7:30 - 10 p.m. Hospitality Suite--Atherton Hotel      

Thursday, May 23

Time Event Hours Theme CPE
8:00 - 10:00 a.m.

IRS Tribal Government Tax Guide

Corrine Wilson, CPA, Principal, REDW, Phoenix, AZ

2 Safeguarding the Tribe Technical, Accounting (Governmental)
10:00 - 10:15 a.m. Break      
10:15 - 11:45 a.m.

Cost Principles for Tribes

Corrine Wilson, CPA, Principal, REDW, Phoenix, AZ

1.5 Grants and Compliance Technical, Accounting
11:45 - 12:45 p.m. Lunch      
12:45 - 3:00 p.m.

Federal General Uniform Administrative Requirements

Corrine Wilson, CPA, Principal, REDW, Phoenix, AZ

2.25 Grants and Compliance Technical, Accounting
3:00 - 3:15 p.m. Break      
3:15 - 4:00 p.m.

Closing Out Grants

Corrine Wilson, CPA, Principal, REDW, Phoenix, AZ

.75 Safeguarding the Tribe Technical, Accounting (Governmental)
4:00 - 6:00 p.m.

Ethics for Accounting and Finance Professionals

Rachel Cox, MS, CPA, Instructor of Professional Practice, School of Accounting, Oklahoma State University, Stillwater, OK

2 Safeguarding the Tribe Non-Technical, Ethics
7:30 - 10 p.m. Hospitality Suite--Atherton Hotel      

Friday, May 24

Time Event Hours Theme CPE
8:00 - 10:00 a.m.

Indirect Cost Rate Calculation and Negotiation Process

Scott Huebert, Partner, Finley & Cook, Shawnee, OK

2 Grants and Compliance Technical, Accounting
10:00 - 10:15 a.m. Break      
10:15 - 11:15 a.m.

SEFA - Schedule of Expenditures of Federal Awards

Becky Carter, Accounting Manager, Finley & Cook, Shawnee, OK

1 Grants and Compliance Technical, Auditing
11:15 a.m. - 12:15 p.m.

Preparing Budgets

Victor Flores, MBA, MHA, President, Oklahoma Tribal Finance Consortium, Shawnee, OK

1 Essential Topics Technical, Accounting
12:15 - 12:30 p.m. Summary - Round Table Exercise and Final Questions .25    
12:30 - 1:30 p.m. Lunch and Certificate Presentation      

Introduction to Federal Indian Law

This session will help you understand the basic framework of Federal Indian law, including tribal jurisdiction, Indian land holdings, and sovereign immunity. These concepts will be explored through a discussion of economic development in Indian Country.

Attendees will:

  • Learn the different qualities that make tribes and tribal businesses unique
  • Learn how these qualities impact economic development opportunities in Indian Country

Oklahoma Legal Distinctions

Description and learning objectives coming soon.

Best Administrative Grant Practices and Compliance from Tribes

Description and learning objectives coming soon.

Introduction to Tribal Government Accounting & Finance

Corporate finance and Tribal finance has many similarities. However, Tribal finance and accounting has its own particular characteristics. This session is an introduction to tribal finance and the anomalies associated with tribal finance operations. The objective of accounting is to collect, analyze and communicate financial information to financial statement users for decision-making and to raise and invest funds for their businesses. As the tribal financial and/or accounting officer, one must be as objective as possible and help others understand the financial scene in making political and financial decisions.

Attendees will:

  • Gain an understanding of unique characteristics of Tribal government finance & accounting
  • Discuss case-study examples of unique accounting presentations
  • Learn important financial topics to consider when discussing with tribal leaders

Internal Controls & Compliance, Fraud Protection

Internal controls are the key to success so an entity’s governing elected officials or board of directors, management and personnel may receive some assurance regarding achievement of objections related to operations, reporting and compliance matters. The objectives are affected by a control environment, risk assessment, control activities, information and communication and monitoring. Fraud prevention is an ongoing cycle involving monitoring, detection, management of cases and learning to prevent further fraud in the future.   Learn to recognize and protect finances when possible to avoid being vulnerable and take preventive measures to avoid risk.

Attendees will:

  • Gain a basic understanding of internal controls and the COSO framework
  • Learn the differences between financial statements and compliance control environments
  • Discuss case study examples of basic internal controls scenarios and how they serve to protect both the employee and the tribe

Overview of Government Accounting

All tribal nations need to be able to provide accurate, current and complete financial disclosures.  This session will address government fund, proprietary funds, and fiduciary funds.   Government fund accounting may include the general fund, special revenue funds, capital projects, debt service, and permanent funds. Proprietary funds (Enterprise funds) address the fact that Tribes charge customers for the services it provides (external customers, or members/units of Tribes). Fiduciary funds are used to report assets held in a trustee or agency capacity. Other accounting fundamentals covered in this session include budgeting, general journal, general ledger, statement of net position, statement of activities, accounts payable, payroll, receipts, cash vs. accrual accounting methods, etc.

Attendees will:

  • Gain a basic understanding of governmental accounting
  • Gain a basic understanding of each of the different fund types

Auditing Processes and Regulations/Preparing for an Audit

Many tribes consider their audit to be a necessary evil; it has to be done, but it disrupts their day-to-day operations. This session will break down the audit process and explain the various components of the audit, including providing insight into the different processes as it relates to the single audit as well as the financial audit. This session will also emphasize incorporating schedules and checklists into your monthly and year-end close process which can then be provided to your auditor as part of your PBC (Prepared By Client) list.  

Attendees will:

  • Understand the audit process and the various elements of an audit
  • Learn to include schedules/checklists into their monthly and year-end close-out process

Importance of Finance and Overview of Tribal Financial Statements

It is crucial for the Tribe to be financially literate to best utilize its resources for the betterment of its people. Financial education efforts are linked to economic incentives. Government accounting standards and principles and how they are applied to tribes will be presented. This session will help leaders understand financial statements, including the statement of net position (balance sheet) and the statement of activities (income statement). This session will also help leaders understand the flow of information included in the financial statements, including required supplemental information and financial statement disclosures.

Attendees will:

  • Understand financial statements, including state of net position and statement of activities
  • Understand the flow of information on these financial statements

Effective Record Keeping at Your Tribe

This session aims to assist tribal governments in understanding what information they are required to maintain and how having an accurate recording of information not only fulfills the OMB Uniform Guidance requirements but also protects the tribe.

Attendees will:

  • Have an increased awareness of what a “record” is in today’s environment
  • Learn what information a tribe is required to retain
  • Understand best practices in records management

IRS Tribal Government Tax Guide

This session provides an overview of the IRS Division for Tribal Governments and its tribal specific publications that impact Tribes, including guidance on  Tribal Council member payments, payments to election boards, payments to tribal boards or committees, per capita payments, tribal gaming reporting – tips and winnings, 1099 versus W-2’s, and the Indian Tribal Governmental Tax Status Act. Also reviewed will be tribal government pensions under the Pension Act, and the Tribal General Welfare Exclusion Act provisions.

Attendees will:

  • Gain an overview of the IRS Division for Tribal Governments, specifically publications that impact Tribes
  • Understand tribal government pensions under the Pension Act
  • Gain insight on Tribal General Welfare Exclusion Act provisions

Cost Principles for Tribes

This section provides an introduction to the cost principles that apply to tribal governments and other tribal-federal award recipients outlined in the OMB Uniform Guidance. This training will cover general principles governing cost – including costs that require prior approval, direct cost charging, indirect cost groupings and proper allocation bases.  It will also identify unallowable costs, how to properly document expenses, and how agencies apply the costs principles as they administer the grant and cooperative agreement.

Attendees will:

  • Understand concepts central to the set of cost principles
  • Have a better understanding of practical tribal examples in applying cost principles to assist in agreement situations

Federal General Uniform Administrative Requirements

The OMB Uniform Guidance (2 CFR § 200) streamlined and consolidated government requirements for receiving and using federal funds. 

Attendees will:

  • Gain an overview of the important changes that impact how federal grants and awards are managed, including a basis of the regulations tribal governments need to know to stay in compliance
  • Learn the foundational skills needed for lessons following cost principles, record keeping, indirect costs, and closing out grants

Closing Out Grants

In this section, attendees will hear what tribal preparations are needed for the final months of participation in a federal grant. The topics covered include a suggested timeline to implement at your tribe, what tribes should consider regarding personnel responsibilities, no-cost extensions, fulfilling matching requirements, financial closeouts, and program elements.

Attendees will:

  • Learn the process of what is needed in the final months of participating in a tribal federal grant
  • Gain a suggested timeline that can be implemented at their tribe
  • Gain awareness about what tribes should consider when closing out grants

Ethics for Accounting and Finance Professionals

This session uses interactive case studies to explore methods for resolving ethical dilemmas. The session covers obstacles to making and carrying out ethical decisions, identifies pitfalls in ethical decision making and includes questions that can help clarify appropriate routes for dealing with dilemmas.

Attendees will:

  • Learn to overcome the challenges to making ethical decisions
  • Understand different ways for dealing with ethical dilemmas
  • Use case studies to explore ethical resolution

Indirect Cost Rate Calculation and Negotiation Process

Indirect Cost can inevitably benefit your grant funded programs and organization fiscal health. Understanding these costs and how to manage them will help you prepare accurate budgets for your funding agencies. Most importantly, you will gain a thorough understanding of how Indirect Cost is charged to the programs, how the Tribe spends those dollars, and why it is so important to the Tribe.

Attendees will:

  • Gain basic understanding of what indirect cost is
  • Gain basic understanding of how the indirect cost rate is determined
  • Learn how indirect cost is charged to the programs

SEFA – Schedule of Expenditures of Federal Awards

The Schedule of Expenditures of Federal Awards (SEFA) is a report detailing the Federal money spent by Agency during the audit period.  This report is a vital piece of information for the auditors in their planning of your annual audit.

Attendees will:

  • Understand the components used to compile the SEFA schedule
  • Learn how this report is used by the auditors in the planning of your audit
  • Learn how this report is used by Federal Agencies

Preparing Budgets

Budgets are important to the operation of an enterprise whose budget cycle may include preparation and submission, approval, execution and audit and evaluation. In this course, you will gain an introduction to the budget process and learn elements of a budget cycle.  You will learn about a mid-year budget review and year end budget review.  Budget tools and a review of a budget worksheet will also be covered.  

Attendees will:

  • Gain a better understanding of the budget process and essentials of a budget cycle
  • Learn about mid-year and year-end budget reviews
  • Receive insight on budget tools and a budget worksheet
  • Entry level employees in tribal financial positions
  • Professionals who need to acquire increased knowledge regarding tribal finance and accounting (i.e. accountants, lawyers, bankers, etc.)
  • Elected tribal officials and leaders who wish to better understand the financial side of a business decision

OSU Spears School Tribal Finance and Accounting Advisory Board

Patty Wetz, Baker Tilly
Jay Hannah, BancFirst
Joel Haaser, BKD
Lacey Horn, Cherokee Nation
Christy Estes, Chickasaw Nation
Bruce Barnett, Choctaw Nation
Susan Blair, Citizen Potawatomi Nation
Alison Grigonis, Dorsey & Whitney, LLP
Scott Huebert, Finley & Cook
Kirke Kickingbird, Hobbs Straus Dean & Walker, LLP
Nicole Elliott, Holland & Knight, LLP
Elijah (Eli) McIntosh, The Muscogee Creek Nation
Jennifer Parisien, NAFOA
Tasha Fox, Osage Nation
Victor Flores, Oklahoma Tribal Finance Consortium
Aaron Fournier, The University of Oklahoma, College of Law
W. Harrison Perry, Pawnee Nation
Corrine Wilson, REDW LLC
Deborah Jefferson, Seminole Nation
Lindsay Robertson, The University of Oklahoma, College of Law
OSU Representatives - Holly Bergbower, Rachel Domnick, Ken Eastman, Audrey Gramling, Lindsey Kirksey, George Krull, Betty Simkins, Julie Weathers, Sarah Williams